OpenMetadata/openmetadata-docs/content/v1.6.x/how-to-guides/data-governance/glossary/approval.md

---
title: Glossary Approval Workflow
slug: /how-to-guides/data-governance/glossary/approval
---

# Glossary Approval Workflow

The business glossary plays a vital role in standardizing terminology in an organization. The Glossary Approval Workflow provides control where every term added to a business glossary has been reviewed and approved by the reviewers of the glossary. This helps avoid duplicate terms, incomplete definitions, and obsolete terminologies.

Watch the video to learn more about **[Glossary Approval Workflow](https://www.youtube.com/watch?v=PgTcKQtpAks&t=4s)**

{% youtube videoId="PgTcKQtpAks" start="0:00" end="2:51" width="800px" height="450px" /%}

To automate the approval workflow, ensure that your Glossary has **Reviewers** assigned. If you glossary has reviewers assigned, the glossary approval workflow gets triggered when a **New Term** is added.

- The new term will show up in the Glossary, but will be marked as **Draft**.
- This term will transition into the **In Review** status.
- Only the assigned **Reviewers** can Approve or Reject the term.
- A **Task** is assigned for the Reviewers.
- The details of the glossary term can be viewed in the **Overview Tab**.
- Users can discuss further about the term by **replying** on the task.
- Other users can be pulled into the conversation using **@mentions**.
- The approved terms will have the **Approved** label next to them.
- Similarly, the rejected terms will be marked as **Rejected**.
- If a **Rejected** or **Approved** term is updated, it will trigger the workflow again and it will get back to  **In Review**.

{% note noteType="Warning" %}
In case, the glossary **does not have any Reviewers** assigned, then the glossary terms will be **Approved** by default.
{% /note noteType="Warning" %}
{% /note %}

{%inlineCallout
  color="violet-70"
  bold="Glossary Styling"
  icon="MdArrowForward"
  href="/how-to-guides/data-governance/glossary/styling"%}
  Associate glossary terms to data assets making it easier for data discovery
{%/inlineCallout%}