Doc: Sample Data Using PII Sensitive Doc Updation (#21029)

openmetadata-docs/content/v1.6.x/collate-menu.md

@@ -947,6 +947,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow

openmetadata-docs/content/v1.6.x/how-to-guides/data-governance/classification/sample-data-using-pii-tag.md

@@ -0,0 +1,59 @@
+---
+title: Sample Data Handling Using PII Tags
+slug: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
+---
+
+# Sample Data Handling Using PII Tags
+
+In OpenMetadata, sensitive information is protected through **automatic masking** of sample data when PII (Personally Identifiable Information) tags are applied.
+
+## How It Works
+
+- If a **PII tag** is applied to a **specific column**:
+  - Only that column’s sample data will be **masked** and displayed as `******` in the UI.
+
+{% image
+src="/images/v1.6/how-to-guides/governance/pii-tags.png"
+alt="PII Tag Application at Column Level"
+caption="PII Tag Application at Column Level"
+/%}
+
+- If a **PII tag** is applied at the **table level**:
+  - **All columns** within that table will have their sample data masked automatically.
+
+{% image
+src="/images/v1.6/how-to-guides/governance/pii-tags2.png"
+alt="PII Tag Application at Table Level"
+caption="PII Tag Application at Table Level"
+/%}
+
+This behavior ensures that sensitive data is not exposed through sample data views in OpenMetadata.
+
+## Example
+
+| Column Name | Tag             | Sample Data Displayed |
+|-------------|------------------|------------------------|
+| email       | PII.Sensitive    | ******                 |
+| phoneNumber | PII.Sensitive    | ******                 |
+| age         | (None)           | 25                     |
+
+When the tag is applied at the **table level**, the result would be:
+
+| Column Name | Tag                   | Sample Data Displayed |
+|-------------|------------------------|------------------------|
+| email       | Inherited from Table   | ******                 |
+| phoneNumber | Inherited from Table   | ******                 |
+| age         | Inherited from Table   | ******                 |
+
+## How to Apply PII Tags
+
+1. Navigate to the **column** or **table** in the OpenMetadata UI.
+2. Apply the **PII.Sensitive** tag via the tagging options.
+
+{% image
+src="/images/v1.6/how-to-guides/governance/pii-tags1.png"
+alt="PII.Sensitive Tagging"
+caption="PII.Sensitive Tagging"
+/%}
+
+3. Ensure auto-classification or manual tagging captures the correct columns during ingestion.

openmetadata-docs/content/v1.6.x/menu.md

@@ -1074,6 +1074,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow

openmetadata-docs/content/v1.7.x/collate-menu.md

@@ -983,6 +983,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow

openmetadata-docs/content/v1.7.x/how-to-guides/data-governance/classification/sample-data-using-pii-tag.md

@@ -0,0 +1,59 @@
+---
+title: Sample Data Handling Using PII Tags
+slug: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
+---
+
+# Sample Data Handling Using PII Tags
+
+In OpenMetadata, sensitive information is protected through **automatic masking** of sample data when PII (Personally Identifiable Information) tags are applied.
+
+## How It Works
+
+- If a **PII tag** is applied to a **specific column**:
+  - Only that column’s sample data will be **masked** and displayed as `******` in the UI.
+
+{% image
+src="/images/v1.7/how-to-guides/governance/pii-tags.png"
+alt="PII Tag Application at Column Level"
+caption="PII Tag Application at Column Level"
+/%}
+
+- If a **PII tag** is applied at the **table level**:
+  - **All columns** within that table will have their sample data masked automatically.
+
+{% image
+src="/images/v1.7/how-to-guides/governance/pii-tags2.png"
+alt="PII Tag Application at Table Level"
+caption="PII Tag Application at Table Level"
+/%}
+
+This behavior ensures that sensitive data is not exposed through sample data views in OpenMetadata.
+
+## Example
+
+| Column Name | Tag             | Sample Data Displayed |
+|-------------|------------------|------------------------|
+| email       | PII.Sensitive    | ******                 |
+| phoneNumber | PII.Sensitive    | ******                 |
+| age         | (None)           | 25                     |
+
+When the tag is applied at the **table level**, the result would be:
+
+| Column Name | Tag                   | Sample Data Displayed |
+|-------------|------------------------|------------------------|
+| email       | Inherited from Table   | ******                 |
+| phoneNumber | Inherited from Table   | ******                 |
+| age         | Inherited from Table   | ******                 |
+
+## How to Apply PII Tags
+
+1. Navigate to the **column** or **table** in the OpenMetadata UI.
+2. Apply the **PII.Sensitive** tag via the tagging options.
+
+{% image
+src="/images/v1.7/how-to-guides/governance/pii-tags1.png"
+alt="PII.Sensitive Tagging"
+caption="PII.Sensitive Tagging"
+/%}
+
+3. Ensure auto-classification or manual tagging captures the correct columns during ingestion.

openmetadata-docs/content/v1.7.x/menu.md

@@ -1096,6 +1096,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow

openmetadata-docs/content/v1.8.x-SNAPSHOT/collate-menu.md

@@ -983,6 +983,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow

openmetadata-docs/content/v1.8.x-SNAPSHOT/how-to-guides/data-governance/classification/sample-data-using-pii-tag.md

@@ -0,0 +1,59 @@
+---
+title: Sample Data Handling Using PII Tags
+slug: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
+---
+
+# Sample Data Handling Using PII Tags
+
+In OpenMetadata, sensitive information is protected through **automatic masking** of sample data when PII (Personally Identifiable Information) tags are applied.
+
+## How It Works
+
+- If a **PII tag** is applied to a **specific column**:
+  - Only that column’s sample data will be **masked** and displayed as `******` in the UI.
+
+{% image
+src="/images/v1.8/how-to-guides/governance/pii-tags.png"
+alt="PII Tag Application at Column Level"
+caption="PII Tag Application at Column Level"
+/%}
+
+- If a **PII tag** is applied at the **table level**:
+  - **All columns** within that table will have their sample data masked automatically.
+
+{% image
+src="/images/v1.8/how-to-guides/governance/pii-tags2.png"
+alt="PII Tag Application at Table Level"
+caption="PII Tag Application at Table Level"
+/%}
+
+This behavior ensures that sensitive data is not exposed through sample data views in OpenMetadata.
+
+## Example
+
+| Column Name | Tag             | Sample Data Displayed |
+|-------------|------------------|------------------------|
+| email       | PII.Sensitive    | ******                 |
+| phoneNumber | PII.Sensitive    | ******                 |
+| age         | (None)           | 25                     |
+
+When the tag is applied at the **table level**, the result would be:
+
+| Column Name | Tag                   | Sample Data Displayed |
+|-------------|------------------------|------------------------|
+| email       | Inherited from Table   | ******                 |
+| phoneNumber | Inherited from Table   | ******                 |
+| age         | Inherited from Table   | ******                 |
+
+## How to Apply PII Tags
+
+1. Navigate to the **column** or **table** in the OpenMetadata UI.
+2. Apply the **PII.Sensitive** tag via the tagging options.
+
+{% image
+src="/images/v1.8/how-to-guides/governance/pii-tags1.png"
+alt="PII.Sensitive Tagging"
+caption="PII.Sensitive Tagging"
+/%}
+
+3. Ensure auto-classification or manual tagging captures the correct columns during ingestion.

openmetadata-docs/content/v1.8.x-SNAPSHOT/menu.md

@@ -1096,6 +1096,8 @@ site_menu:
     url: /how-to-guides/data-governance/classification/assets
   - category: How-to Guides / Data Governance / Classification / How to Request for Classification Tags
     url: /how-to-guides/data-governance/classification/request-tags
+  - category: How-to Guides / Data Governance / Classification / Sample Data Handling Using PII Tags
+    url: /how-to-guides/data-governance/classification/sample-data-using-pii-tag
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow
     url: /how-to-guides/data-governance/classification/auto-classification
   - category: How-to Guides / Data Governance / Classification / Auto-Classification Workflow / Workflow